| No. | Item | Definition |
|---|---|---|
| 1. | abstract | brief summary of contents |
| 2. | access | ability to consult materials |
| 3. | accession | formal addition to holdings |
| 4. | acquisition | obtaining materials for holdings |
| 5. | administrative history | background on an organization |
| 6. | appraisal | evaluation for archival value |
| 7. | archive | stored historical records collection |
| 8. | arrangement | organization of archival materials |
| 9. | backlog | unprocessed accumulated materials |
| 10. | biographical note | background on a person |
| 11. | bit rot | gradual digital data corruption |
| 12. | blueprint | technical drawing reproduction |
| 13. | born-digital | created originally in digital form |
| 14. | broadside | single-sided printed sheet |
| 15. | bulk dates | dates of most materials |
| 16. | call number | identifier for location and retrieval |
| 17. | catalog | organized list of holdings |
| 18. | collection | assembled materials kept together |
| 19. | conservation | repair and stabilization treatment |
| 20. | container list | list of boxes and folders |
| 21. | copyright | legal rights over creative work |
| 22. | creator | person or body making records |
| 23. | custody | care and control of records |
| 24. | deaccession | formal removal from holdings |
| 25. | deed of gift | legal transfer agreement |
| 26. | description | written account of materials |
| 27. | digital preservation | long-term care of digital files |
| 28. | digitization | creating digital copies |
| 29. | disaster plan | prepared emergency response plan |
| 30. | disposition | final action for records |
| 31. | donor | person or group giving materials |
| 32. | embargo | temporary access prohibition |
| 33. | encapsulation | protective sealed housing |
| 34. | ephemera | short-lived printed materials |
| 35. | evidential value | value as organizational evidence |
| 36. | exhibit | public display of materials |
| 37. | extent | amount of material present |
| 38. | facsimile | exact reproduced copy |
| 39. | finding aid | tool describing archival materials |
| 40. | fonds | entire records of one creator |
| 41. | freeze-drying | water-damage recovery method |
| 42. | fumigation | pest treatment with chemicals |
| 43. | handling | physical use of materials |
| 44. | identifier | unique label for an object |
| 45. | inclusive dates | earliest and latest dates |
| 46. | index | guide to names or topics |
| 47. | informational value | value of contained information |
| 48. | ingest | take materials into a system |
| 49. | integrity | wholeness and reliability |
| 50. | inventory | detailed item or box list |
| 51. | lamination | sealing between protective layers |
| 52. | ledger | book of financial entries |
| 53. | license | permission to use material |
| 54. | linear foot | shelf space measurement |
| 55. | loan | temporary transfer of materials |
| 56. | manuscript | handwritten or unpublished document |
| 57. | marginalia | notes written in margins |
| 58. | master file | highest-quality preservation file |
| 59. | metadata | data describing other data |
| 60. | microfilm | miniaturized photographic record format |
| 61. | migration | moving files to new formats |
| 62. | minimal processing | basic efficient processing approach |
| 63. | minute book | book of meeting records |
| 64. | negative | reversed photographic image |
| 65. | oral history | recorded personal testimony interview |
| 66. | original order | creator’s existing file organization |
| 67. | outreach | activities engaging the public |
| 68. | persistent URL | stable web address |
| 69. | photograph | image made by camera |
| 70. | preservation | protecting materials from damage |
| 71. | primary source | original firsthand historical evidence |
| 72. | privacy | protection of personal information |
| 73. | processing | arranging and describing materials |
| 74. | provenance | origin and custody history |
| 75. | quarantine | isolated holding for inspection |
| 76. | reading room | supervised space for use |
| 77. | record | documented information kept as evidence |
| 78. | redaction | removal of sensitive information |
| 79. | reference | help provided to researchers |
| 80. | repository | place where archives are kept |
| 81. | researcher | person using archival materials |
| 82. | respect des fonds | keep creator records together |
| 83. | restriction | limit on use or viewing |
| 84. | retention | how long records are kept |
| 85. | salvage | recovery after damage or disaster |
| 86. | security | protection against theft or loss |
| 87. | series | group of related records |
| 88. | shelf list | location-based holdings list |
| 89. | stabilization | measures preventing further damage |
| 90. | subject heading | standardized topical term |
| 91. | subseries | division within a series |
| 92. | surrogate | substitute copy for use |
| 93. | thesaurus | structured list of related terms |
| 94. | transcript | written version of speech |
| 95. | transfer | moving records to archives |
| 96. | triage | priority sorting during emergency |
| 97. | use copy | copy intended for consultation |
| 98. | videotape | magnetic video recording tape |
| 99. | watermark | embedded identifying paper mark |
| 100. | weeding | removing unnecessary materials |